Ditch the Guesswork: How Trially Feasibility Explorer Helps Sites Win More Studies
What if the fate of your clinical trial hinged on hunches instead of hard data? Sounds ridiculous, right?
Unfortunately, even though feasibility is the foundation of every trial, it's still being treated like a guessing game. Despite the high stakes, most feasibility assessments are built on gut instincts, rushed surveys, and outdated assumptions.
Sponsors, CROs, and research sites all know the process is broken, and it's widely acknowledged that feasibility projections are seen as exercises in futility. In fact, recent reports suggest that even "adjusted" projections are accurate less than 10% of the time.
Not to mention that 80% of sites are missing their enrollment targets, and the average site enrolls just 30% of its projected enrollment goals. That’s a staggering gap between expectation and reality, resulting in wasted time, money, and opportunities across the board.
But, imagine having real-time visibility into exactly who in your patient population meets complex trial criteria. With Trially’s new Feasibility Explorer, sites can ditch the guesswork and gain real-time visibility into their actual patient populations. The result? Faster decisions, smarter study selection, and a dramatically better chance of hitting enrollment goals.
Let us show you how our Feasibility Explorer is transforming the clinical trial recruitment industry now and for the future.
Why Feasibility Needs an Upgrade
Ever wonder why clinical trial enrollment remains one of the industry's biggest headaches? The answer lies in an outdated approach to feasibility that continues to drive crucial decisions despite its known flaws.
Gut-feel estimates and manual surveys are still the norm
Feasibility today is less about data and more about educated guessing. Sites often rely on investigators' memory, coordinator experience, or quick back-of-the-envelope calculations to estimate whether they can enroll the right patients. However, it’s not that sites aren’t trying. It’s that the tools they’re using weren’t built for precision.
Most feasibility surveys are sent out with tight deadlines and little context. Sites are expected to respond in 24 to 48 hours, often without the time or resources to analyze their patient population against the study protocol. This can result in projections that are based on “hunches” rather than hard facts.
Protocols are only getting more complex
Over the last decade, the number of inclusion and exclusion criteria in clinical trials has increased by 10 percentage points. Many studies now include over 60 distinct criteria, often with surgical history, comorbidity exclusions, and time-based requirements. These factors make it harder than ever to accurately assess who qualifies, and highlight just how unsustainable the current approach has become.
Higher stakes are resulting in higher costs
This guesswork carries devastating consequences. When sites overestimate their enrollment capabilities, they can often face:
Missed enrollment targets that damage their reputation with sponsors
Screen failure rates as high as 52%, sometimes wasting millions of funding dollars
Exhausted staff conducting futile chart reviews for patients who don't exist
Diminished opportunities for future studies as sponsors lose confidence
The need for real-time population analytics
Sponsors and sites alike typically find themselves asking the same question:
“Can we actually enroll for this trial?”
Meanwhile, new FDA and NIH requirements for trial diversity add another layer of complexity to patient selection. With increasingly complex protocols and limited visibility into real-world eligibility, there is no reliable way to answer that. Without better tools, feasibility continues to be a risky game of guesswork.
Meet Feasibility Explorer: Unlock Instant Population Insights
Remember the last time you had to respond to a feasibility questionnaire with nothing but your memory and a rushed chart review? Luckily, those days are officially over!
If feasibility has long felt like a shot in the dark, Trially’s Feasibility Explorer is here to turn on the lights. Designed to help research teams transition from guesswork to grounded insight, this new tool provides real-time data directly to sites with no additional work required.
What it is
Our Feasibility Explorer is a visual, real-time tool that transforms how sites evaluate potential studies. Unlike traditional methods that rely on memory and manual processes, this interactive platform lets research teams instantly explore their actual patient population with just a few clicks. No more guesswork, no more rushed estimations, just clear, data-driven insights that reveal exactly who's in your database and whether they match study criteria.
What it shows
With just a few clicks, sites can see their patient population visualized across critical dimensions, including:
Comprehensive demographic breakdowns by age, race, and gender that instantly reveal diversity potential
Top medications your patients are currently taking, letting you spot potential exclusions before they become problems
Most common conditions and comorbidities across your population, helping you identify which trials align with your patient base
Procedure history that highlights your site's clinical strengths and specialties
Each visualization updates in real-time as you adjust criteria, showing exactly how each requirement impacts your potential enrollment pool.
How it works
Here's the best part… the Feasibility Explorer requires zero extra work from your team. It's built on the same powerful AI engine that powers Trially's instant patient matching, which means it's already working behind the scenes to analyze both structured and unstructured data in your EHR. Trially data infrastructure continuously processes the latest physician notes, lab values, medication lists, and demographic information to maintain an up-to-date picture of your patient population at all times.
No More “Best Guess” Feasibility. This Is Data-Driven Reality
Imagine walking into your next site selection meeting with complete confidence, armed with precise patient counts instead of hopeful estimations. Feasibility Explorer transforms abstract protocol requirements into a concrete reality, empowering sites to make informed decisions using real-world insights before the study even begins.
Get protocol-ready in minutes
Gone are the days of scrambling to respond to feasibility questionnaires. With Feasibility Explorer, you can evaluate new protocols in minutes, not days. Simply input key criteria and instantly see how many patients in your database match the requirements, allowing you to respond to sponsors with unprecedented speed and accuracy.
Visualize eligibility impact before launching
Before a trial ever opens, you can see exactly how eligibility requirements will affect your ability to enroll. Want to know what happens if you tighten a certain exclusion? Or if a key medication disqualifies half your pool? Now you can model it instantly.
See who you can actually enroll
Tired of pondering if patients exist "somewhere" in your database? With Feasibility Explorer, you know exactly who meets every criterion in real-time, giving you a realistic view of your enrollment potential. This clarity enables you to confidently determine which studies to pursue and which to pass on, saving valuable resources and protecting your site's reputation.
Spot feasibility friction points early
Identify problematic criteria before they derail your enrollment. The Feasibility Explorer highlights which requirements are most restrictive, allowing you to have informed conversations with sponsors about potential protocol amendments. Whether it's criteria that are too narrow or requirements that unintentionally exclude diverse populations, you’ll catch issues early and be in a better position to address them.
From Gut Instincts to Precision Planning: Benefits Across the Board
The shift from guesswork to data-driven feasibility creates cascading benefits throughout the entire clinical research ecosystem. By replacing guesswork with grounded data, it helps transform how sites operate, how sponsors plan, and how trials are designed.
For Sites
No more wasting time chasing protocols that were never a good fit. With real-time data on hand, sites can:
Make smarter study selections by quickly identifying which trials align with your actual patient population
Achieve dramatically higher enrollment success rates by pursuing only the studies you know you can deliver on
Slash wasted staff time by eliminating futile chart reviews and fruitless recruitment efforts
Build stronger sponsor relationships through consistently meeting or exceeding enrollment projections
Respond to feasibility questionnaires with confidence and precision in a fraction of the time
For Sponsors
Better data means better forecasting. Sponsors can now identify which sites are truly set up for success, enabling them to:
Receive accurate, data-validated enrollment projections instead of inflated guesstimates
Build stronger site partnerships based on transparency and realistic expectations
Experience fewer mid-study surprises and enrollment shortfalls
Reduce the need for costly rescue sites and enrollment extensions
Make more informed decisions about protocol amendments before launching
Accelerate overall trial timelines by selecting sites that can actually deliver
For Trial Diversity
Diversity doesn’t have to be an afterthought. With Feasibility Explorer, users will now have a critical advantage to:
Gain instant visibility into how protocol criteria impact diversity metrics
Identify which requirements might unintentionally exclude underrepresented populations
Support evidence-based conversations about inclusive protocol design
Track diversity metrics across age, gender, and race in real-time as criteria change
Demonstrate your site's ability to meet specific diversity targets with real patient data
It’s Time to Ditch the Status Quo
It's clear that the clinical trial industry has been stuck in the past when it comes to feasibility assessment. But while the rest of the industry is still clinging to outdated methods, Trially is setting a new standard for what feasibility should look like, creating fast, data-driven insights that are truly reflective of real-world patients.
How Trially is different
Instead of estimates, you get definitive patient counts pulled directly from site EHRs within seconds. No guesswork. No delays. Just immediate, accurate insight into whether a site can enroll based on real eligibility, not inflated numbers.
Why it matters now more than ever
In today's high-stakes research environment, relying on outdated feasibility methods isn’t only inefficient but risky. With Trially, though, both sites and sponsors gain the edge they need to keep up with modern research demands.
Feasibility Explorer in Action: What It Looks Like (and Why It’s Weirdly Satisfying)
Seeing is believing when it comes to transforming your feasibility process, and Feasibility Explorer's intuitive interface makes complex data analysis feel almost like a game.
Feasibility Explorer isn’t just a powerful tool. It’s also refreshingly simple to use.
Analyze multiple protocols across your site network to determine which studies are a best fit.
Ready to Make Feasibility “Stupid Simple”
Trially’s Feasibility Explorer offers a more innovative way forward. By providing sites with real-time visibility into their patient populations, the tool enables research teams to plan with confidence, enroll trials more quickly, and apply for protocols that are actually feasible. Sponsors receive better forecasts, sites achieve stronger performance, and patients gain access to life-saving therapies more quickly.
See what your data is capable of. Schedule a demo with the Trially team today!
